首頁 北美洲 北美洲成大校友會基金會 Board Meeting - Saturday, July 19, 2008
Board Meeting - Saturday, July 19, 2008
作者是 NCKU Admin
週日, 20 七月 2008 06:46
NCKU-NAA Foundation, Inc.Board MeetingDate:Saturday, July 19, 2008NCKU-NAA Foundation, Inc.Board MeetingDate:Saturday, July 19, 2008Time:13:30 PM to 15:00 PM Eastern TimePlace:TeleconferenceAttendees:Hsing Kung , Mou-Ying Fulu, Lien Yao,Albert Hsieh,Michael Yu,Shousun Chen,Jerry Cheng,Tommy Shwe,Sharon Hsieh (nbm),Li-Min Lee (nbm),Harold Szu (nbm)NBM=Non Board MemberAbsent: Nai-Nan Ko,Wei-Kan Chu,Paul LinThe 2008 Foundation Board meeting was held on Saturday, July 19, 2008.The following were the minutes of the meeting. Hsing: Motions to vote:
Minutes for board meeting held on January 19, 2008.
Bylaws. Thanks to Jerry, Albert and Tommy for their efforts on the bylaws. We currently have 11 interim Board members. The new Bylaws required 15 minimum and 25 maximum. So we need to nominate minimum 4 new Board members plus the interim Board has to be reconfirmed to remain on the Board. We need to form a nomination committee to come up with a slate of candidates by October 18th Board meeting, go to North America active members via NCKU.NET by November. The new Board with the new amended Bylaws to be in operation by January 1, 2009.
[Voted for minutes. All agreed to put it in record]Tommy: Thank you all for your support. We have seven board members joining the meeting today. My sincere appreciation goes to Li-Min Lee who agrees to continue her service as our treasurer and Sharon Hsieh as our secretary. Although they are in Washington D. C., and Hsing and I are in CA, the communicating will not be an issue. Our vision is to build the Association, the Foundation and the NCKU.NET: three independent organizations with their own Boards into one united organization inter-dependent on one another. The foundation will focus exclusively on fund raising, fund management and fund disbursement. The Association should focus on expanding alumni associations across North America. NUKU.NET will be the conduit for all the communication among alumni associations. The unsung hero/heroine and outstanding alumni project should be the function of the Association. Let’s hear the report from the treasurer Li-Min Lee.Li-Min: We have $241,000 in cash. $10,000 is available for the Foundation to use. $231,000 is restricted and cannot be used. The deduction of the administration fee for the fund needs the Board’s direction.Tommy: We need to approve the financial report.[Voted for financial reports. All agreed to put it in the record]Tommy: We used to charge 3% to 10% per donation, case by case. From now on, we will not charge any fee for donation. The wiring fee or other related expense will be deducted directly from the related fund. In essence, all donations in the future will incur pass through charges only. Donations over $10,000, if requested by the donor to have a separate account, the interest earned belong to that account. Otherwise all donations will be in the general fund and the interest earned stay in the general fund account. In the future, I will control the foundation’s administrative expenses tightly. All traveling or attending activities by the Chairman and/or President and/or officers shall be donations from them personally. Newsletter publishing shall be through NCKU.NET. Letterheads will be color copiers. The general fund and the administrative fund will be separated and fully accountable.In order to build up a new administrative fund, we are recommending all the interim Board members to donate $500 to $2000 by the next Board meeting (October18, 2008). Checks can be sent to: NCKUNAAF, c/o Li-Min Lee, Yorke, Burke & Lee, 418 Main St., Gaithersburg, MD, 20878. By the way, Hsing Kung, Nai-Nan Kuo and Mou-Ying Fu Lu had already agreed to donate $2000 each and Tommy Shwe to donate $1000. Thanks a Million!!![Voted and passed for no charge for donation]Lien: Bank statements are still being mailed to my address and have to be changed.Li-Min: The address has been changed.Tommy: Thanks to Li-Min for putting our Foundation money in Capital Bank, which insured that our funds are safe and secured. Recently, we re-organized NCKU.NET. Casey Yeh is the President and everything is going smoothly under his leadership. We reached a million hits milestone in June. NCKU in Tainan has bought into our vision and working with us to expand the forum to the freshman class. Wen-Hsung Chen had agreed to donate $30,000 each year for Engineering Scholarship. This year’s $30,000 had been wired into our general fund on July 10th. $20,000 shall be used for needy scholarship. The other $10,000 plus Director Yeh Mao-Rong will match $5,000 for a total of $15,000 will be used for hiring part-time students. NCKU.NET will get 1/3, Alumni Affairs another 1/3 and Library the remaining 1/3.This is all I have to report. Now we need to discuss the formation of some committees and Albert will report bylaws progress.Albert: Tommy, Jerry and I have made several phone calls and exchanged emails trying to finalize the bylaws. It is now up to you to vote.Li-Min: I have a few comments to make –
Section 2 – change to “may be required”
Section 7 – Why changing to majority instead of over a half. The bylaws should also include Staff.
It has to be adapted, signed, and submitted to the IRS.
Albert: We will make the change. Faculty will change to “student, faculty and staff”. In October, the nomination committee will nominate new board members. Michael: All North America alumni will vote and a new board will be formed in January, 2009. The President of NCKUNAA, the Foundation Chairman and President are board members by default, but no longer after they step down.The current board members are recommended by the current Chairman.Lien: Please describe in detail how to elect board members.Tommy: We will form a committee to nominate candidates. All NCKUAA members will vote through email.Hsing: We hope all the current board members will stay. In addition, we need to nominate 4 to 6 new members. The new board will be elected according to the bylaws, and a new chairman will be elected from the new board next January.Lien: Ok, I understand.Albert: Only NCKUNAA members can vote.Tommy: The president of each local alumni association will enter the email addresses for their members if they get approval from their members.Hsing: If the New York board agrees to have each one of their members become an NCKUNAA member, it is their decision.Li-Min: If local alumni association members do not register, they may lose their voice.Hsing: We need to encourage local alumni associations to register.[Voted for bylaws amendment and approved.]Hsing: How many scholarships do we currently have?Li-Min: There are thirteen scholarships.Hsing: I have talked with Mrs. Wu regarding the Jin Wu scholarship. Mrs. Wu expressed that Jin Wu might wish to have the funds go to Zheng Ho Academy.Mou-Ying: If giving the money to Zheng Ho Academy is Jin Wu’s will, to help him fulfill his will is what we should do.Li-Min: Zheng Ho Academy has to be a registered non-profit organization to receive the donation.Shousun: If the fund goes to Zheng Ho Academy, it is not considered a scholarship. There are many different Zheng Ho Associations. We need to find out from Mrs. Wu exactly which academy the fund should go to.Hsing: We will form a committee to handle this matter. We also need to form an Emergency Fund committee. When an alumnus or his/her family encounters hardship, he/she can get help from the Foundation. The local alumni association will donate a certain amount of money, and send the fund matching application to NCKUNAA. NCKUNAA will review the application. If approved, NCKUNAA will request the disbursement from the Foundation. The Foundation needs to have a procedure for this and set a maximum for the disbursement.Another committee is also needed to handle the Angel Fund Scholarship.Tommy: The purpose of the Angel Fund Scholarship is to teach NCKU students how to raise capital and start a business. Harold Szu taught a class at NCKU regarding this topic. The class was very popular and successful. Szu: I hope the ideas can be realized and continue. If every alumnus donates $100, $100,000 can be raised from 1,000 alumni. The money can be used to help students who have great ideas. In North America, we have a lot of successful alumni who can provide experience. The regulation in North America is looser than Taiwan too. NCKU students can start an Internet company in the US with little capital with no hassles.Tommy: The fund would fit into the vision of the Foundation, but it needs board approval.Szu: This program encourages students to realize their dream of having their own company and their own products. Hsing has been supporting the program in the US.Hsing: This is the same concept as the junior achievement program. They can have a company of their own by investing around $100. If the Foundation can support this program, it will be beneficial to NCKU students.Tommy: NCKU is the first university to have this idea and put it into action. Please review the NCKU website for related reports. If NCKU students want to do business in the US, they need US dollars. This program is very important to NCKU reputation. It can help NCKU become even more prestigious.Szu: It can lead NCKU students to be internationalized.Hsing: We hope the Foundation can help. It may succeed or fail, but the experience is very precious.Li-Min: Why in the US?Szu: In Taiwan, there is a law for small business. But in the US, you can easily establish an Internet company.Li-Min: But you need to provide a Social Security Number (SSN).Szu: A C schedule will do. The address used can file for tax deduction. $150 can establish a company and a $75 patent can do something interesting. The Foundation can help in this aspect to interest students, thereby affecting the direction of their education. After a whole year’s discussion and consideration, we think it is doable.Li-Min: People may have doubt providing their SSN to someone they don’t know well. We may need to investigate other alternatives.Hsing: We want to support the program, but need to look into it in more detail.Lien: We need to consider it carefully before making the decision.Tommy: We will work out the details.Hsing: Now we need to form the committee.[Nomination and assignment]Board Member Nomination Committee: Mou-Ying Fu Lu (Chair), Lien Yao, Shousun Chen, Michael Yu, Albert HsiehJin Wu Fund Committee: Shousun Chen (Chair), Michael Yu, Mou-Ying Fu Lu.Emergency Fund: Nai-Nan Ko (Chair), Jerry Cheng.Angel Fund: Wei-Kan Chu (Chair)Shousun: I suggest that those who are on the nomination committee cannot nominate themselves, and thus cannot be on the new board.Hsing: We hope those already on the board will stay as board members unless they do not want to. Therefore there is no nomination needed for those already on the board.Tommy: We will have board meetings quarterly on the third Saturday of that month from 13:30 to 15:00 Eastern Time. Our next meeting will be Saturday, October 18.Li-Min: I will not be able to attend the next meeting, but will have the document the board needs ready for the meeting. Meeting adjourned at 15:00pm
北美洲 
